BENEFIT PREMIUM

INTRODUCTION

  • Benefit Premiums are due upon every two-week pay period and are usually paid via the biweekly payroll cycle.
  • If an employee does not receive enough pay to cover the full deductions during the bi-weekly payroll cycle, the employee must pay their benefit premium directly to ADOA.
  • Agencies must deliver a Benefit Premium Billing Statement by mail to the employee's address of record for the amount of benefit premiums unpaid.

FAILURE TO PAY

  • If an employee fails to pay premiums on or before the due date, the employee's benefits will be terminated retroactively to the last day of coverage for which the premiums were paid in full.
  • An employee whose coverage has been canceled for non-payment will be responsible for any expenses incurred related to benefit services received after the last day of coverage.

STATEMENT DELIVERY BY AGENCIES

It is imperative that agencies comply with delivering the Benefit Premium Billing Statement to the employee in a timely manner. For the tools to fulfill this requirement, view the "For Agenices" tab below.

PAY BILL

Pay Bill Employees

 

Pay Bill Retirees

 

Pay Bill COBRA

ABOUT PAYMENTS

ELECTRONIC

  • $3 fee charged for each online transaction on a credit or debit card.
  • No fee charged for direct bank transfers (ACH).
  • When enrolling, use your Employee Identification Number (EIN) as your Account Number.


Checks and money orders

  • Accepted via postal mail to the address on your statement.
  • Please include your Employee Identification Number (EIN).

ONLINE BILL PAY ENROLLMENT INSTRUCTIONS

QUESTIONS

Contact Benefit Options at (602) 542-5008 or [email protected].

PREMIUM IN ARREARS BECOMES PREMIUM PAID CURRENT | JANUARY 2021

  • The benefit premium collection process is changing in January 2021 | Email message to liaisons
  • In the old process, premiums were collected from paychecks AFTER the benefits coverage period had ended. This was called “premium in arrears.”
  • The premiums will now be collected from paychecks and applied DURING the benefits coverage period. This will be called “premium paid current.” 
  • There will still be 26 pay periods per year.
     

Ongoing Employees

  • Will continue to pay premiums just like before, 26 times per year. The only difference is when the premium is allocated to the benefits coverage period | Ongoing Employee example


New Hires

  • Premium will be taken out of their first paycheck after they enroll and applied to the current coverage period | New Hire example


Terminations and Retirees

  • Benefits are paid prior to the last day of the coverage period | Termination example
  • Agencies must terminate employees timely (within one pay period), otherwise, HRIS may create an unpaid benefit premium in error


Under 30-Hour Employees (Including LWOP, Seasonal, Temporary, etc.)

  • Explaining the new process and how it affects employees who are paid less than 30 hours in a pay period where they would owe the employer portion of the medical and dental premium. | Under 30-Hour instructions

 

Benefit Premium Paid Current Calendar 2021 | Link


Questions or Errors

GENERAL INFORMATION

STANDARD WORK/GUIDES

Master Unpaid Benefit Premium Process

Sub Processes

FORMS


Benefit Premium Policy